Inquiry
Capture the event date, venue, client, scope, and missing information from email or a form.
Event production & construction
Bill every extra. Know what the build actually made.
When you are building booths, signs, sets, and brand activations on a deadline, receipts pile up, client changes happen in conversation, and the next project starts before the last one is fully billed. We help keep the money attached to the job.
For small teams building activations, booths, signs, scenic structures, and custom event environments.From first email to final payment
Everything that affects the price stays with the job.
Estimate
Build a consistent estimate checklist and follow up on open decisions without relying on memory.
Project setup
Create the job number, folders, task list, milestones, and deposit invoice when work is approved.
Build
Attach purchases, receipts, labour, rentals, transport, and change orders to the right job.
Closeout
Invoice the remaining work, chase missing costs, and compare estimated with actual margin.
Sound familiar?
- A receipt exists, but nobody knows which job paid for it.
- A client change is approved verbally and never billed.
- The final invoice goes out before all costs arrive.
- Actual margin is reconstructed weeks later—or not at all.
What we can do
- Assigns a consistent job code at approval.
- Routes costs and documents to the right project.
- Flags scope changes and spending outside the estimate.
- Creates a closeout checklist and job margin report.
Useful first projects
Start with the money that is easiest to lose.
Put every purchase on the right job.
Email or photograph the receipt once. Vendor, amount, tax, and job are prepared for review, with duplicates or uncertain matches flagged.
Turn “while you're at it” into something billable.
Record the request, prepare the price, collect approval, and add it to the final invoice before the conversation disappears.
Send deposits, progress bills, and final invoices on time.
Prepare the right invoice when a milestone is reached and tell you what approval or cost is still missing.
See what you quoted and what you spent.
Put labour, materials, rentals, subcontractors, and transport in one view before you price the next build.
A strong first project
Receipt to the right job
Every receipt that is lost or filed without a job makes profit harder to see. The goal is concrete: capture it once, match it correctly, and have every cost ready before the job is closed.
Get a plan for one headacheFrom estimate to final payment
Where does the money disappear between the quote and the closeout?
Bring us one recurring headache—late invoices, payroll prep, receipts, quote follow-up, job costing, or something else. No technical explanation required.
Get a plan for one headache5 short questions. No AI knowledge required.